Fully Managed Election Services

A Voting Management System for Virtually Every Voting Method

Recognizing diverse voting preferences, election goals, election processes, and attendee preferences among different organizations, our fully managed solution revolves around our team adapting to your specific needs, supported by our proprietary election management software. We can design your election to be an isolated voting method — such as exclusively paper ballots — or we can create combination elections that apply various voting methods.

You can host elections for a limitless number of voters with voting services and election methods like:

Paper: Paper ballots or paper proxies, election pieces and mail-in ballots effectively reach all your members.

Onsite: In-person elections are a staple of annual organizational meetings. You can continue hosting onsite elections while leveraging the expertise of SBS.

Online: Our turnkey online election system can reach all of your members with our online ballot system. Attendees can participate in the vote no matter where they are.

Mobile: Using our software, we can optimize your election for mobile access. Voters can access their ballot via a QR code, email, or text message and cast their vote on any device.

Combination: Combination elections, also known as hybrid elections, are a blend of voting methods. Members can choose to vote in person, online or by mail. This flexibility encourages members to vote by making voting more convenient.

Benefits of Choosing SBS for Your Turnkey Election Management System

Full-service election management offers several advantages for organizations, including:

Increased election participation: SBS's turnkey elections encourage members to participate in the election through one-click voting access, reminder emails, text message invites, touch-tone telephone voting, multiple voting methods and more. Our platform also complies with ADA Section 508 to ensure elections are accessible for all voters.

Improved voter experience: We use our software and voter management system to send out and collect responses for voter satisfaction surveys. We can use these results to make suggestions for improvements to future elections that your members will appreciate.

Paper balloting tabulation: Administrators can watch ballots be opened, scanned and reviewed from a private live stream as SBS counts the votes.

Trustworthy results: You can be confident your turnkey election will remain secure and valid. Our online balloting system has many security features, meets TLS encryption safeguards, and is supported by our enterprise-grade data center.

Expert support: When you choose our fully managed services for your election, a dedicated Survey & Ballot Systems project manager will assist you to make sure your election goes smoothly. This point of contact can help you navigate the election process, including proofing voting materials, hosting mock elections, our online election management software, and providing guidance on whatever you need.

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Additional Election Services From Survey & Ballot Systems

At Survey & Ballot Systems (SBS), we’ll collaborate with you to discover your priorities and determine which of our solutions align with your election goals. We also offer several additional election services to reduce your administrative load, increase voter participation, and improve member satisfaction. Here are the services we offer:

Election Analytics

Election analytics turn your data into actionable insights, helping you analyze member behavior and improve participation.

Explore Election Analytics Features

Embedded Login Links

Expand participation with embedded login links. When you opt for this service, we’ll send auto-embedded login links to your voters’ emails that takes them directly to their ballot — no username or password setup needed.

Discover the Power of Embedded Login

QR Codes

Incorporating QR codes on election resources, like fliers, posters, and mail-in ballots, can direct members straight to your voting webpage or directly into their ballot.

Harness the Impact of QR Codes

Single Sign-On

Single sign-on (SSO) significantly simplifies online voting by allowing members to log in through your website’s member-only portal using their existing credentials. Once logged in, voters are directed to the election website and their ballot — no need for new usernames or passwords.

Simplify with Single Sign-On

Voting Participation Reminders

SBS offers targeted voter reminders through postal mail, iCalendar alerts, automated texts, and email notifications. Ideal for member organizations with a diverse voter pool, these voting reminders are a proven way to increase participation in elections.

Enhance Voter Engagement

View all Additional Election Services

Frequently Asked Questions

Basics

What is a fully managed voting service?

A start-to-finish election solution where SBS designs ballots, handles distribution, runs tabulation, and delivers reporting across paper, onsite, online, mobile, or combination (hybrid) methods.

Who is fully managed voting services for?

Fully managed voting services are ideal for organizations that want a secure, reliable election without having to handle the technical or administrative details themselves. This includes associations, co-ops, credit unions, unions, clubs, HOAs, and more.

What is a hybrid (combination) election?

A single election offering multiple voting channels (e.g., in-person, online, mail). Members choose their preferred method of voting, improving convenience and turnout.

Voting Methods

Can SBS run paper/mail-in elections?

Yes. SBS produces paper ballots and proxies, supports mail-in returns, and manages paper tabulation.

Do you support onsite, in-person voting?

Yes. SBS supports onsite voting at meetings with professional oversight, a registration tool for faster check-in, and secure onsite tabulation.

Is online and mobile voting available?

Yes. Voters can access ballots on any device via secure links, QR codes, email, or text. Mobile access is fully supported.

Can we mix paper, online, and onsite in one election?

Yes. That’s the core of SBS’s hybrid/combination approach.

Participation & Accessibility

How do you increase voter turnout?

One‑click ballot access, reminder emails, text invitations, iCalendar alerts, QR codes, SSO, embedded login, and multi‑method voting options to reduce friction.

Is the platform accessible for people with disabilities?

Yes. SBS complies with ADA Section 508 for accessible online voting experiences.

Quick Comparisons

What’s the difference between fully managed and DIY?

Fully managed = SBS runs end‑to‑end across methods and services. DIY = you self‑administer; SBS offers a separate self‑administered platform (best for smaller or simpler elections).

Fully Managed Voting Services