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Testimonials from Homeowners Association's


See how SBS has helped HOAs and POAs run secure, successful elections and surveys.

It is a pleasure to work with a company that listens to their client and strives to meet or exceed the client's expectations. The SBS team made the electronic voting portion of my job during this election much easier, especially with a population that has a "paper" ballot obsession of less than 5% of the total eligible members (which is where the majority of my time was spent). We had 2,002 ballots cast electronically this year versus 1,105 ballots cast electronically in 2024! To me that is a "win for the Association and a win for our members", and I believe it is due to the fact it is very easy to vote with your product and support assistance.

Marilyn A.
Pecan Plantation Owners Association

Kristi, Mitch, and their colleagues at SBS have provided exceptional service on several voting projects for our HOA. SBS has a well-designed system and organization for interfacing and executing voting projects.

Jack Hutchison
The Legends at Rancho Del Lago

Amazing team. Extremely helpful, quick responsiveness and very helpful.

Elizabeth McKeone
Montclair Property Owners Association

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Why HOA's Choose SBS for Elections?

multiple options

  • Convenient Voting Options


    A multitude of voting options are available for your HOA. Whether done online, by phone, paper or a hybrid method, your votes are safe and guaranteed throughout the election process.

Location
Option to utilize their self-administered platform or build your own election

  • Customer Support, If You Need It

    You have the option to utilize our self-administered platform and build your own election, or let us cover all of the bases for you. Customer support specialists are always available to make sure you understand every part of the election and everything runs as smoothly as possible.

Save time and money with their approach

  • Proven Savings on Resources


    Save time, money, and staff resources associated with the administration of your homeowner association elections by partnering with SBS.

Who we serve: HOAs

Achieve Quorum with Confidence Through Online Voting


HOAs rely on voting. It’s important that you offer a full suite of modern election services to help increase election participation while guiding you through bylaw amendments, proxy voting, candidate nominations and more.

One of the best ways to get HOA members to vote is to make voting in the election easy and convenient. Paper homeowners association voting ballots can be tedious for both voters and election officials, so moving the election online (or adding HOA online voting as an option) is a great way to ensure more participation. Higher participation directly translates to a greater likelihood of meeting quorum and conducting official business.

Survey & Ballot Systems offers a safe, secure and easy-to-manage HOA electronic voting software to accommodate the unique needs of HOAs with up to 5,000 voters.

Increase Participation with Secure Electronic Voting


Online voting is automated and precise, no more having to worry about manual hand counts, tallying and duplicate ballots. Your association will also save time and money when you’re not designing, printing and mailing paper ballots.

Online voting can also increase HOA member participation in elections. When voting is easy and convenient, members vote. It’s that simple. There’s even mobile technology that allows members to vote from smartphones and tablets – wherever, whenever. And online voting is completely transparent so members see the process upfront and understand there is no mismanagement or fraud.

For three decades Survey & Ballot Systems (SBS) has worked with HOAs to eliminate stress while ensuring a user-friendly, secure, transparent and official election while on a budget.

  • When in-person meetings aren’t possible, our Live Online Voting Tool  is a cost-effective way to enable live, official voting and reach a valid quorum using any virtual meeting software.

  • Simplifying your nominations process can encourage more members to run for open positions. Our Nominations and Petitions software also takes the stress out of administering the official nominations process.

  • If members can’t (or won’t) show up to vote in person, you can now offer a safe, secure online voting option. Our DIY Election Software is a self-administered, user-friendly way to increase voter participation.


Success Stories

Who we serve: HOAs

Stay Compliant and Improve with Every Election


Over 20 states in the US, including: Texas, Virginia, Delaware, Maryland, Washington, South Carolina, Oregon, and Minnesota – have changed their laws to allow HOAs to vote online with HOA voting software. Lots of time, energy, planning and resources go into each HOA election. When voter turnout is low or when there are issues executing the vote, the effect on HOA boards and staff can be demoralizing. Allowing members to vote online removes the expense of designing, printing and mailing paper ballots. Online voting saves money and sanity.

Still, many member organizations still only offer limited options for their members to vote. When you know your member demographics, you can better offer multiple outlets to make it most convenient to cast a ballot. Our technology is not only secure, but extremely accurate. With the online data you gather from your association’s votes, you can easily segment reports based on the information you need to improve future election efforts.

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Transform Your HOA Elections Today

Stop worrying about member participation, state compliance, and meeting quorum. Survey & Ballot Systems provides the partnership and technology you need to run secure, valid, and successful HOA elections every time. Let us help you free up your board's time and build a more engaged and connected community.

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Frequently Asked Questions About HOA Election Services

How does Survey & Ballot Systems (SBS) help HOAs manage their elections efficiently and securely?

SBS helps HOAs simplify election management with flexible voting options, secure election technology, and dedicated support throughout the process. Our team can assist with ballot setup, voter communications, participation tracking, voter support, and results, while providing the security measures and safeguards needed to protect voter and election data.

What types of voting options does SBS provide to increase participation and meet quorum requirements for HOAs?

We offer flexible voting options, including online, paper, and hybrid methods, to meet the needs of each HOA and its members. Tools such as mobile-friendly ballots, one-click voting links, QR codes, and participation reminders can make voting more convenient and accessible, helping encourage participation and support quorum goals.

How does SBS ensure the security, transparency, and compliance of HOA elections?

Survey & Ballot Systems is SOC 2 Type II compliant and uses encryption, 24/7 system monitoring, ongoing vulnerability assessments, and other safeguards to protect voter and election data. We also provide clear audit trails and accurate election reporting to help HOAs maintain transparency and confidence throughout the election process.

Can SBS help HOAs save time and money on their election processes?

 Yes, by partnering with SBS, HOAs can achieve proven savings on resources, time, and staff by eliminating the expense of designing, printing, and mailing paper ballots, and by streamlining the overall administration of elections.

What support does SBS offer to simplify the election workload for HOA managers and volunteers?

 SBS offers flexible levels of support based on how much of the election your HOA wants to manage. For a self-service option, SnapBallot makes it easy to build and manage an online election from one intuitive platform. SBS also offers fully managed election services, where our experienced team can assist with or handle key aspects of the process, including ballot setup, voter communications, participation tracking, voter support, and final results.

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