Fully Customized Onsite Election Services
For onsite, in-person voting events, our fully managed voting services stand as the ideal choice. A Turnkey Solution for Many Applications We have facilitated numerous annual elections for various industries, including: labor unions, cooperatives, professional and homeowners associations, credit unions, and mutual insurance companies.
Full-Service Support
Our team structures the election according to your needs and preferences. We provide end-to-end support through services like:
- Ballot design: Our team works closely alongside you to develop a ballot that conforms to your bylaws and accessibility requirements.
- Election process collaboration: We'll work with your administrators and volunteers to ensure a seamless, organized process.
- Tabulation and certification: Our team tabulates the votes before certifying them so you can have confidence in the outcome's validity
Testimonials
"SBS was incredibly professional, and highlighted exactly how real-time voting could work for our situation. Real-time voting enables our Board of Directors to cast their votes in a matter of seconds, with results instantly tabulated, as well as being able to adjust rounds of voting on the fly with runoffs. After the vote, our board couldn't believe - this is an incredible improvement, we should've done this years ago."
- Adam Brooks, Association of Professional Flight Attendants
Enhance Your In-Person Event with Add-On Options
Take your in-person voting event to the next level with our optional add-on services. These options are designed to optimize the voter experience, boost engagement, and ensure a seamless election day.
Simplify the registration process with our expert oversight. Our team can manage voter registration, saving you time and effort. Entrusting us with this task allows you to focus on the core aspects of your event while ensuring that every eligible voter is registered smoothly and without hassle.
Maximize voter turnout with our strategic pre-election reminders. SBS can send emails and text messages on your organization's behalf to ensure voters are well-informed and motivated to participate. This is especially effective for combination elections and online voting events. By keeping voters informed and engaged, you'll witness higher participation rates and more representative results.
Embrace Innovation: In-Person Live Voting
Spanning meetings, elections, conferences, and more, our live voting software is a prime solution for organizations seeking to manage and modify their in-person voting events in real time. This secure platform introduces intuitive features that empower you to integrate motion items, set voting parameters, and involve every member in the decision-making process.
Benefits of In-Person Live Voting
- Comprehensive control: You retain control over your in-person voting events while benefiting from the ease and efficiency of real-time voting.
- Active attendee involvement: Our live voting software fosters continuous engagement among your members throughout the entire process, ensuring their opinions are not only heard but also appreciated.
- Inclusivity: Our platform ensures that every member's input is valued, creating a culture.
- Enjoyable experiences: We help create hassle-free polling and frictionless elections for voters and administrators alike.
Find The Right Voting Solution For Your Organization
Additional Election Services From Survey & Ballot Systems
At Survey & Ballot Systems (SBS), we’ll collaborate with you to discover your priorities and determine which of our solutions align with your election goals. We also offer several additional election services to reduce your administrative load, increase voter participation, and improve member satisfaction. Here are the services we offer:
Election Analytics
Election analytics turn your data into actionable insights, helping you analyze member behavior and improve participation.
Explore Election Analytics Features
Embedded Login Links
Expand participation with embedded login links. When you opt for this service, we’ll send auto-embedded login links to your voters’ emails that takes them directly to their ballot — no username or password setup needed.
Discover the Power of Embedded Login
QR Codes
Incorporating QR codes on election resources, like fliers, posters, and mail-in ballots, can direct members straight to your voting webpage or directly into their ballot.
Harness the Impact of QR Codes
Single Sign-On
Single sign-on (SSO) significantly simplifies online voting by allowing members to log in through your website’s member-only portal using their existing credentials. Once logged in, voters are directed to the election website and their ballot — no need for new usernames or passwords.
Simplify with Single Sign-On
Voting Participation Reminders
SBS offers targeted voter reminders through postal mail, iCalendar alerts, automated texts, and email notifications. Ideal for member organizations with a diverse voter pool, these voting reminders are a proven way to increase participation in elections.
Enhance Voter Engagement
Embrace Innovation: Drive-Thru Voting
Revolutionize the in-person voting experience with our innovative drive-thru voting service. Leveraging cutting-edge technology, we've reimagined in-person online voting. Through secure QR code scans, voters can conveniently submit their votes from the comfort of their vehicles. This practical approach enhances accessibility, accuracy, and overall voter satisfaction.
Using secure links on mobile phones or web-based tablets, voters can conveniently submit their ballots through QR code scans from the comfort of their vehicles, effectively casting their in-person vote online.
Benefits of Drive-Thru Voting
- Efficiency: Voters can quickly and easily cast their votes in person, enjoying the added convenience of online voting.
- Accuracy: Manual ballot counting is eliminated, ensuring precise and reliable results.
- Enhanced Experience: By offering an innovative and convenient voting method, you provide an enjoyable and modern voting experience for your participants.
Why SBS?
We're a trusted and reliable partner for voting systems because of our:
- Experience: We work with many types of organizations to complete over 800 fully customized elections yearly. Our team has extensive experience with all election process steps and voting methods.
- Security: SBS is third-party audited to ensure compliance with SOC 2 data privacy guidelines. We also implement sophisticated protection protocols and use Transport Layer Security (TLS) encryption for peace of mind.
- Support: Our team provides individualized attention and comprehensive support for your organization and its members. Technical assistance is available onsite and via phone, email or web chat throughout the event.
Frequently Asked Questions
Basics
What are in-person voting services?
In-person voting services provide professional onsite support for organizations holding live elections or meetings. Survey & Ballot Systems (SBS) manages the entire process, including registration, ballot distribution, and impartial tabulation to ensure a seamless and compliant voting event.
Which organizations typically use onsite election support?
Onsite support is ideal for member-based organizations that hold annual meetings, such as associations, labor unions, cooperatives, and credit unions. It is particularly useful for groups that require high levels of transparency and third-party certification.
Can in-person voting be combined with online or mail-in ballots?
Yes. SBS specializes in hybrid elections, allowing you to combine in-person voting with online and paper ballot methods. This "omnichannel" approach ensures maximum accessibility and higher voter turnout for your membership.
Key Features
What are the advantages of using a third-party election manager for onsite events?
Using a third party like SBS provides an impartial layer of security and removes any potential conflict of interests. This ensures the election is conducted according to the organization’s bylaws and that the results are verified by a neutral authority.
How is onsite voter registration managed?
SBS provides expert oversight of the registration desk to verify member eligibility. Our meeting registration software allows for quick check-ins, which helps reduce wait times and ensures that only authorized voters receive a ballot.
How are the final election results verified?
SBS manages the entire tabulation process, collecting and processing all ballots cast. Once voting closes, certified results can be provided within minutes - allowing results to be announced during the meeting if needed. SBS also delivers an official certification of the results, ensuring the validity and auditability of the election.
Security & Compliance
What security protocols are used for in-person voting data?
In-person voting security is centered on eligibility and accountability. SBS verifies voter eligibility at check-in and uses synced voting data to prevent duplicate voting across paper, mail-in, and electronic ballots. This ensures each member can vote only once while maintaining a clear, auditable record of participation.
How does onsite management improve election integrity?
By serving as a neutral third party, SBS provides a layer of professional oversight that ensures the election is fair and transparent. Our team handles the distribution and collection of ballots to maintain a secure and impartial environment from start to finish.
Contact SBS to Learn More
At SBS, we boast a tradition of achieving success with our dedicated service, proven processes and easy-to-use technology. We draw on decades of combined election expertise to help ensure your organization's success.
Purchase the ideal plan or voting option for your organization today, or contact us for more information.
